Town of
Lee
  
 Departments 

Town Clerk

Sharon Mortis

PO Box 191
Lee Center, NY 13363
336-3438
336-7538
Table Of Contents:
Description:

 The Town Clerk's Office is often thought to be the center of Town government as it provides a wide variety of services that are essential to citizens in their involvement with Town functions. It is the Official Filing Office for the Town and maintains all official records of Town government and public activities. The Town Clerk is also the Records Management Officer responsible for the archives of Town records and official activities.


As the Clerk of the Town Board, the Town Clerk's Office records the proceedings of Town meetings and keeps the formal record of all Town actions. The Town Clerk is also the License Issuing Officer and the Public Information Officer. In these capacities, the Town Clerk serves the public with assured access to Town records and offers residents convenient access for state and local licenses.

Responsibilities:
Town Clerk Responsibilities:
  • Local Election compliance procedures
  • Clerk to the Town Board
  • Auditing and processing of claims
  • Town Bingo and Games of Chance Inspection

Services provided as the Town License Issuing Officer:
  • N.Y.S. Marriage Licenses
  • N.Y.S. Dept. Environmental Conservation Sporting Licenses
  • N.Y.S. Dog Licenses
  • N.Y.S. Disabled Parking Permits for Town Residents
  • Town Bingo/Games of Chance Licenses
  • Town Park Reservations

       


The Town Clerk's Office is the filing location for birth, death, and marriages, which take place within the Town.  The fee for certified copies of vital records is $10.00.
Hours of Operation:

September-May

Tuesday-Friday 9AM-2PM

Wednesday 6PM-8PM

Saturday 10AM-Noon


June-August

Tuesday-Friday 9AM-2PM

Documents:

Who is eligible to obtain a marriage certificate copy?

  • The bride or groom
  • Other persons who have a:
    • documented judicial or other proper purpose
    • New York State Court Order

What is a judicial or other proper purpose?

If the applicant is not the bride or groom, a judicial or other proper purpose must be documented. An example of a judicial or other proper purpose would be a marriage record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested marriage record.

 

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months

Important Notes:

  • Failure to include necessary identification will result in rejection of your application.
  • Copy of Passport required in addition to the above ID if request is made from a foreign country that requires a U.S. Passport for travel.

 

What is the fee for a marriage certificate copy?

 The standard fee for a certified copy of marriage is $10.00.

Who is eligible to obtain a death certificate copy?

  • The spouse, parent or child of the deceased
  • Other persons who have a:
    • documented lawful right or claim
    • documented medical need
    • New York State Court Order

What is a lawful right or claim?

If the applicant is not the spouse, parent or child of the decedent, a lawful right or claim must be documented. An example of a lawful right or claim would be a death record needed by the applicant to claim a benefit. Documentation would consist of an official letter from the agency verifying that to process the claim they require from the applicant a copy of the requested death record.

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months
Important Notes:
  • Failure to include necessary identification will result in rejection of your application.
  • Copy of Passport required in addition to the above ID if request is made from a foreign country that requires a U.S. Passport for travel.

What is the fee for a death certificate copy?

The standard fee for a certified copy of death is $10.00.

Who is eligible to obtain a birth certificate copy?

  • The person named on the birth certificate.
  • A parent of the person named on the birth certificate (requesting parent's name must be on birth certificate).
  • Only by order of a New York State Court may a spouse, child or other persons obtain a copy of a birth certificate.

Identification Requirements - application must be submitted with copies of either A or B:

  1. One (1) of the following forms of valid photo-ID:
    • Driver license
    • State issued non-driver photo-ID card
    • Passport
    • U.S. Military issued photo-ID

  2. Two (2) of the following showing the applicant's name and address:
    • Utility or telephone bills
    • Letter from a government agency dated within the last six (6) months
Important Notes:
  • Failure to include necessary identification will result in rejection of your application.
  • Copy of Passport required in addition to the above ID if request is made from a foreign country that requires a U.S. Passport for travel.

What is the fee for a birth certificate copy?

 The standard fee for a certified copy of birth is $10.00.

Geneology Records (PDF - 12.5 KB)

What types of records are available for genealogy research?

Vital records registration started in New York State outside of New York City in 1881. Generally, the Town of Leee provides uncertified copies of the following types of records for genealogy research purposes:

  • Birth certificates - if on file for at least 75 years and the person whose name is on the birth certificate is known to be deceased.
  • Death certificates - if on file for at least 50 years.
  • Marriage certificates - if on file for at least 50 years and the bride and groom are both known to be deceased.

 

Note:  Up to 1847, no records were kept.

         1847 - 1850 records were kept.

         1851 - 1884 records were not required.

         1885 - present, records are kept.

 

Are the time periods ever waived?

The time periods are waived for direct-line descendants. A direct line descendant is a person in the direct line of descent, i.e., the child, grandchild, great grandchild of the person whose record is requested. The direct-line descendant applicant must provide the following:

  • Proof of their relationship to the person whose record they are requesting.
  • Proof of the death of the person whose birth certificate they are requesting.
  • Proof of the death of the bride and groom whose marriage certificate they are requesting.

 

What is the fee for a genealogy copy?

 

The standard fee for a genealogy copy is $10.00.

© 2008 Town Of Lee, Oneida County
Website Contact: Sharon Mortis
Email:
Printed On June 18, 2008